UNIVERSITY OF TUZLA
Tuzla, 4 February 2020
When it comes to the procurement of equipment, the University of Tuzla has implemented this activity, but with a slight delay for justified reasons, on which the Project Coordinator was informed. The money intended for the purchase of equipment for the Faculty of Medicine of the University of Tuzla was paid to the University of Tuzla at the end of November. At the beginning of December (03/12/2018), I received a letter from the Economic Service of the University of Tuzla to submit a plan for using the funds paid in the amount of 87.836,33 BAM (44.910,00 EUR) on behalf of the HEPMP Project. I responded to the letter on 06/12/2018 with the explanation that the funds for the procurement of equipment for the Medical Faculty were paid and which will be implemented by the public procurement system. At the beginning of December, the University of Tuzla had available funds for public procurement of equipment. However, given that another University from Bosnia and Herzegovina participates in the Project, we are obliged to carry out public procurement together, which was not possible at this time because the University of Banja Luka did not have the funds for this purpose. So, until the end of December 2018 we did not start public procurement.
At the end of January 2019, money for equipment procurement was paid to the University of Banja Luka. From that moment, both universities have available public procurement resources. The coordinators of the University of Tuzla and Banja Luka agreed to sign an agreement for the University of Banja Luka to undertake public procurement for both universities, and after the completed procedure the University of Tuzla will pay the money to the University of Banja Luka and take over the equipment. As a team coordinator at the University of Tuzla, in early February I held a meeting with the Director of Financial Affairs and the Rector of the University of Tuzla, who are also members of the team, to discuss the activities of the signing of the agreement and the start of public procurement. I have been informed that at this point it is not possible to sign an agreement or start with public procurement because after the elections have been conducted at all levels of government in Bosnia and Herzegovina, the Federation B & H has not yet formed a governing structure. Since no government was formed, the budget for the current year has not been adopted, and although funds have been paid to the University, they cannot be used until the budget is adopted. After this meeting and in writing, I addressed the Rector with the request for the signing of the Agreement. I got the answer that because of the unfinished budget there is a decision on temporary financing under which new and extended programs are not allowed. It was expected that the budget will be adopted soon, and immediately afterwards it will approach the necessary activities. During the waiting period for legal compliance, members of the University of Tuzla team, the HEPMP team coordinator, the Dean of the Faculty of Medicine and the Rector of the University of Tuzla worked on the preparation and finalization of the list of computer and medical equipment for the needs of the Faculty of Medicine of the University of Tuzla to be subject to public procurement. After the lawful conditions have been fulfilled, in early April the joint procurement procedure was launched. Following the administrative procedure of signing the agreement between the University of Banja Luka and Tuzla, the process of preparation of documentation for the publication of the invitation for public procurement of equipment has been initiated. As part of these activities, a committee was formed to open tenders for the public procurement of equipment, three members from the University of Banja Luka and two members from the University of Tuzla. After the scheduled time interval for the invitation to tender for the procurement of equipment has been completed, a date has been set for the meeting of the elected members of the commission to open the bids. A date has been set for July 12, when the public opening of tenders is scheduled. After the evaluation of the bids, the Commission for Joint Public Procurement of Computer Equipment stated that the best offer was from the bidder IMEL doo Lukavac and proposed his choice. The Commission for Joint Procurement of Medical Equipment unanimously recommended to the Rector that the contract should be awarded to the bidder ADRIALINE doo Banja Luka, whose bid was the best rated acceptable offer based on the lowest price criteria.
After the completion of the administrative procedure between the providers and the university, the computer equipment was delivered to the University of Tuzla in mid-September and paid very quickly. Medical equipment was also delivered at the beginning of October paid very quickly. The equipment that was purchased for Medical Faculty of University of Tuzla involves:
-Computer equipment: 16 laptops, 4 projectors, 5 multifunctional printers (scanner, fax, copy), 4 presenters and 1 digital dictaphone.
-Medical equipment: ALS (Advanced life support) simulator with wireless remote tablet or laptop control unit, advanced ultrasound-guided regional anesthesia simulator, epidural anesthesia simulator, regional anesthesia ultrasound training block, simulator for vascular access.
From the time the specification of the required equipment was drawn up until the beginning of the procurement process, there was a certain change in the number of individual items of computer equipment. When we were compiling the list of necessary equipment, we agreed to order the same equipment for both universities because our needs were the same. This is how the first specification of the equipment was created, which was sent to the project coordinator and then forwarded to Julia Moro. After receiving the information that the stated specification of the equipment was approved, we started the public procurement process. Due to the aggravating circumstances that arose from local regulations that we could not influence, the procurement process did not proceed or proceed as desired. Some models specified in the approved specification have become obsolete and the original specification has been modified to purchase newer models. Considering that the newer models may have a slightly higher price, and given the needs of the Faculty of Medicine at the University of Tuzla for a larger number of other devices, the number of individual devices has changed. The number of laptops type 2 in the original specification for the University of Tuzla was 18. By adjusting the specification, the number of laptops type 2 was reduced to 13. For the remaining amount up to the amount planned for the purchase of computer equipment, the number of projectors was increased from 1 to 4, multifunction printers from 2 to 5 , and presenters from 1 to 4. For the above correction we verbally consulted the projector coordinator and received information that a number correction is possible, but without changing the type of device. With this correction, the complete value of the computer equipment remained within the planned financial framework, and the equipment ordered was allowed according to the project provisions.
The use of equipment for students at the Faculty of Medicine at the University of Tuzla started in the academic year 2019/20.
Report On The Realized Public Procurement Of Equipment At The University Of Tuzla